Accounts Receivable Coordinator

Are you looking for an opportunity for advancement in a collaborative work environment that offers work-life balance and excellent benefits? The Society for Mining, Metallurgy & Exploration Inc. (SME) hires and rewards great people who are passionate about serving our members. We offer competitive compensation and benefits as well as distinctive benefits like a Safe Harbor 401(k) and Company Match 401(k) plan, flexible work schedules including a 9/80 Work Schedule, and Winter Break from December 24th – January 1st.

SME, www.smenet.org, is a scientific and technical society (501(c) (3) corporation) whose more than 13,000 members globally in more than 100 countries. SME members include engineers, geologists, metallurgists, educators, students and researchers focused on innovations in mining engineering. SME nurtures a professional community, develops technical content, and provides networking and educational opportunities for the mining industry.

TITLE:	Accounts Receivable Coordinator
DEPARTMENT:	Accounting
WORK TYPE:	Full-Time Non-exempt
LOCATION:	12999 E. Adam Aircraft Circle, Englewood, CO 80112
PAY RANGE:	$20.00 - $25.00 per hour DOE
BONUS:	8% bonus potential based upon achievement of defined goals
401(K):	3% automatic safe-harbor match plus 80% elective deferral match of the first 5% contributed by the employee
BENEFITS:	Medical, Dental, Vision, FSA or HSA*, Short-Term Disability Insurance, Employer Paid Life Insurance, Employer Paid Long-Term Disability, Travel Assistance, and EAP. Sick, Vacation, and Holidays including Winter Break office closure from 12/24-1/1. 9/80 Work Schedule option.

SUMMARY

The Accounts Receivable Coordinator is responsible for managing and tracking customer payments, invoices, and collections for various stakeholders, such as members, exhibitors, sponsors, and advertisers. This role involves posting journal entries, ensuring the Accounting System and Association Management System are balanced, and managing past-due accounts.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the Assign and essential functions.

Collect Payments: Process payments (cash, checks, credit cards, electronic transfers) following financial policies.
Invoice Creation: Prepare and submit invoices to customers according to company practices.
Collections: Contact clients via phone, email, or mail to ensure timely payments, and address delinquent accounts.
Payment Tracking: Record payments in the accounts receivable ledger and reconcile accounts to ensure accuracy.
Bank Deposits: Transport and make bank deposit payments.
Reporting: Generate reports on account status, profits, losses, and provide other requested financial statements.
Discrepancy Resolution: Investigate discrepancies in invoices or payments.
Customer Inquiries: Address billing questions, past-due accounts, and other concerns from customers.
File Maintenance: Keep customer files updated with accurate information.
Collaboration: Work with sales, customer service, and finance teams; create batches for credit card payments.
Maintain Accounts Receivable Records: Ensure aging is up to date, credits and collections are applied, and uncollectible amounts are recorded.
Ledger Audits: Review ledgers for accuracy, including billing addresses and invoice numbers.
Record Updates: Maintain and update customer records, including changes in names, addresses, or organizational details.
Communication: Relay information regarding payments, past-due status, or incoming wires to internal team members.
Confidentiality: Keep private and safeguard company information.
Continuous Improvement: Stay updated on best practices and new developments through training.

Other Job Functions

Assist in generating monthly billing statements and reconciling revenue accounts with the Controller.
Perform other related duties as assigned.

EDUCATION and EXPERIENCE:

High school diploma or equivalent required and
Minimum of two years of related experience required.

TRAVEL

May be asked to travel once every other year for the Annual Conference.

The above qualifications and requirements are representative, but not all-inclusive, of the knowledge, skills, and abilities required for the position.

EOE/Minorities/Females/Veterans/Disabled

Submit Application

If you are having issues submitting your application online, please submit a cover letter expressing why you are interested in this particular position, including how your experience is related to the duties of the position, and a resume to jobs@smenet.org.